BWI GmbH Awards €28.78M Headsets and Speakerphones Framework to Computacenter AG & Co. oHG

BWI GmbH, the central IT service provider for the German Armed Forces (Bundeswehr), has awarded a framework agreement for the supply of headsets, accessories, and USB speakerphones to Computacenter AG & Co. oHG. The framework covers two lots: Lot 1 (Hardware for the client's own operation) with a maximum value of €28,784,834.04, and Lot 2 (Hardware for the end customer – target operation) with a maximum value of €25,137,460.24. Total maximum framework value is up to €43,177,252.39. The contract runs for an initial 12 months with up to three 12-month extensions.

Introduction

BWI GmbH, a public undertaking and the central IT service provider for the German Bundeswehr, has conducted an open procedure for the procurement of headsets, accessories, and USB speakerphones. The framework is divided into two lots: Lot 1 for the client's own operation (Eigenbetrieb) and Lot 2 for the end customer's target operation (Zielbetrieb).

The framework has an estimated value of €28,784,834.04 (net) with the option to increase the scope up to 1.5 times to a maximum of €43,177,252.39 (net). The contract runs for an initial 12 months, with the option to extend up to three times by 12 months each (maximum 48 months).

Computacenter AG & Co. oHG, a large German IT services company based in Düsseldorf, was awarded both lots. Eight tenders were received per lot, with five from SMEs. No subcontracting was declared.

Why This Contract Matters

This contract ensures that BWI GmbH and the German Bundeswehr have access to reliable headsets, speakerphones, and accessories for their non-military information and communication technology operations.

This contract matters because it:

• Supports Bundeswehr IT: Provides communication equipment for military administration
• Significant value: Up to €43,177,252.39
• Long-term commitment: Up to 48 months (12 + 3 x 12-month options)
• Two lots: Own operation and end-customer target operation
• Price focus: 100% price-based evaluation
• SME participation: 5 of 8 bidders were SMEs
• Strong competition: 8 tenders per lot

Contract Timeline

• Contract concluded (Lot 1): 10 June 2026
• Contract concluded (Lot 2): 10 September 2026
• Initial duration: 12 months
• Maximum renewals: 3 (12 months each)
• Maximum total duration: 48 months
• Notice published: 11 September 2026 (OJ S 176/2026)

Contract Overview

BWI GmbH conducted an open procedure under the standard regime, governed by EU Directive 2014/24/EU and the German VgV (Procurement Regulation).

Key features include:

• Two lots: Lot 1 (Eigenbetrieb), Lot 2 (Zielbetrieb)
• Estimated value: €28,784,834.04
• Maximum value: Up to €43,177,252.39
• Lot 1 maximum: €28,784,834.04
• Lot 2 maximum: €25,137,460.24
• Initial duration: 12 months
• Maximum renewals: 3 (12 months each)
• Maximum total duration: 48 months
• Framework type: Without reopening of competition
• Evaluation: Price (100%)
• Winner: Computacenter AG & Co. oHG (large enterprise)
• No subcontracting declared
• No EU funding

Key Contract Details

Detail	Information
Contracting authority	BWI GmbH
Contract title	1584-NA-Headsets, Freisprecheinrichtungen und Zubehör
Main CPV	32342100 Headphones
Additional CPV	30237200 Computer accessories
Procedure type	Open procedure (standard regime)
Legal basis	EU Directive 2014/24/EU; German VgV
Estimated value (EUR)	€28,784,834.04
Maximum value (EUR)	€43,177,252.39
Number of lots	2
Initial duration	12 months
Maximum renewals	3 (12 months each)
Maximum total duration	48 months
EU funding	None
Covered by GPA	Yes
Evaluation criteria	Price (100%)
Location	Bonn, Germany (NUTS: DEA22)
Subcontracting	No
Number of tenders	8 (per lot)
SME participation	5 (per lot)

Lot Structure

Lot 1 – Hardware for the Client's Own Operation (Eigenbetrieb)

• Title: Hardware für den Eigenbetrieb des Auftraggebers
• Maximum value: €28,784,834.04
• Winner: Computacenter AG & Co. oHG
• Tenders received: 8
• Contract concluded: 10 June 2026

Lot 2 – Hardware for the End Customer (Zielbetrieb)

• Title: Hardware für den Endkunden des Auftraggebers (Zielbetrieb)
• Maximum value: €25,137,460.24
• Winner: Computacenter AG & Co. oHG
• Tenders received: 8
• Contract concluded: 10 September 2026

Lot Summary Table

Lot	Title	Max Value (€)	Winner	Tenders
1	Hardware for Client's Own Operation	28,784,834.04	Computacenter AG & Co. oHG	8
2	Hardware for End Customer (Target Operation)	25,137,460.24	Computacenter AG & Co. oHG	8
Total		43,177,252.39 (max)

Scope of Supply

The framework covers the following products:

• Headsets: Various headset types with accessories
• Accessories: Headset accessories
• USB speakerphones: USB hands-free devices (Lot 2 optional)

Special Procurement Conditions

• Contingent on customer order: This tender (Lot 2) is related to an offer BWI will submit to its customer (Bundeswehr)
• Partial cancellation reserved: BWI reserves the right to partially cancel Lot 2 under § 63(1) No. 4 VgV if the contract is not awarded
• Budget availability: The order from Bundeswehr is not yet available and depends on the economic viability of the offers
• Budget not fully secured: Not all components of the framework are backed by budget funds – specifically, all service positions across lots for the optional period (from year two)
• BWI expectation: BWI expects that budget funds will be allocated during the contract term
• Scope increase: The contracting authority is entitled to increase the scope up to 1.5 times (€43,177,252.39 max)

About the Contracting Authority

BWI GmbH is a public undertaking and the central IT service provider for the German Bundeswehr. As a contractor to the German federal government, BWI operates and modernises the non-military information and communication technology of the Bundeswehr.

About the Winning Supplier

Computacenter AG & Co. oHG is a large German IT services company based in Düsseldorf, part of the Computacenter Group. The company specialises in IT infrastructure, hardware supply, and technology services.

• Size: Large enterprise
• Headquarters: Klaus-Bungert-Straße 9, Düsseldorf, Germany (NUTS: DEA11)
• Registration number: DE 186 262 134
• Specialisation: IT infrastructure, hardware supply, technology services
• Subcontracting: No
• Listed on a regulated market

Evaluation Criteria

Both lots use the same evaluation criterion:

• Price (100%): The lowest price determined the winner.

Procurement Analysis

• Procedure: Open procedure under the standard regime, governed by EU Directive 2014/24/EU and German VgV.
• Competition: Eight tenders per lot.
• SME participation: Five of eight bidders per lot were SMEs.
• Subcontracting: No subcontracting was declared.
• No EU funding: The procurement was not financed with EU funds.
• No framework agreement with reopening: The framework is without reopening of competition.
• No dynamic purchasing system used.
• Accelerated procedure: No.
• Strategic procurement: No strategic objectives specified.
• Review body: Vergabekammer des Bundes beim Bundeskartellamt.
• Call for competition terminated: The call for competition has been terminated (contracts awarded).

Additional Procurement Facts

• The contract is covered by the WTO's Government Procurement Agreement (GPA).
• No EU funds were used for this procurement.
• The estimated value is €28,784,834.04.
• The maximum framework value is €43,177,252.39.
• The framework is divided into two lots.
• Price is the sole evaluation criterion (100%).
• Eight tenders were received per lot.
• Five of eight bidders per lot were SMEs.
• The winner is a large enterprise.
• No subcontracting was declared.
• The contract runs for 12 months with up to 3 x 12-month extensions.
• Lot 2 is contingent on the Bundeswehr order and economic viability.
• Budget funds for the optional period (from year two) are not yet secured.

Market & Industry Perspective

The German public sector IT procurement market is dominated by a few large IT service providers. Headsets and communication equipment are essential for modern administrative operations, particularly for military administration where clear communication is critical.

Key trends in this market include:

• Price sensitivity: 100% price-based evaluation
• Large providers: Dominance of large IT service companies
• SME participation: SMEs participate but do not win
• Long-term frameworks: Up to 48 months with extensions
• Budget conditions: Procurement contingent on customer order and budget availability

Economic Significance

At up to €43.18 million, this framework represents a significant investment in communication equipment for BWI GmbH and the German Bundeswehr. The contract will:

• Support Bundeswehr IT: Provide headsets and communication equipment
• Support large enterprise: Computacenter is a large IT services company
• Provide long-term stability: Up to 48-month framework
• Ensure supply security: Framework agreement with one supplier per lot
• Enable operational efficiency: Standardised communication equipment

Future Procurement Opportunities

With this framework now in place, future opportunities include:

• Re-tender: Expected after the 48-month maximum duration
• Related equipment: Additional communication and IT equipment
• Subcontracting: Potential opportunities with Computacenter
• Other Bundeswehr IT projects: Similar procurement opportunities

Opportunities for Suppliers

While this contract is awarded, opportunities remain for IT equipment suppliers:

• Re-tender: Prepare for the next procurement cycle
• Subcontracting: Potential opportunities with Computacenter
• Related equipment: Other communication and IT equipment
• Other German federal agencies: Similar headset procurements

What Businesses Should Watch

• BWI GmbH's future procurement notices
• Other Bundeswehr IT infrastructure tenders
• Headset and communication equipment market trends
• Changes to German procurement regulations

GermanyTenders Procurement Intelligence

This headset framework is a notable example of German public sector IT procurement. Several features stand out:

• Scale: Up to €43.18M over 48 months
• Price focus: 100% price-based evaluation
• Large winner: Computacenter AG & Co. oHG
• Two lots: Own operation and end-customer target operation
• Budget conditions: Contingent on customer order and budget availability
• Competition: 8 tenders per lot

For suppliers, this procurement highlights the importance of:

• Competitive pricing: 100% price-based evaluation
• Manufacturer partnerships: Relationships with headset manufacturers
• Public sector experience: Understanding of Bundeswehr requirements
• Scale capability: Ability to supply large volumes
• Budget awareness: Understanding of contingent procurement

Supplier Takeaways

• Offer competitive pricing – 100% of evaluation is price-based
• Build manufacturer partnerships for headsets and accessories
• Develop public sector experience with German federal agencies
• Demonstrate scale capability for large volumes
• Monitor BWI GmbH and Bundeswehr IT procurement opportunities

Key Takeaways

• BWI GmbH awarded a €28.78M (up to €43.18M) headsets framework to Computacenter AG & Co. oHG
• Two lots: Own operation and end-customer target operation
• Duration: 12 months + 3 x 12-month extensions (max 48 months)
• Evaluation: Price (100%)
• 8 tenders per lot, 5 from SMEs
• Winner is a large enterprise
• No subcontracting declared
• Lot 2 contingent on Bundeswehr order and budget availability

Conclusion

This headsets and speakerphones framework ensures that BWI GmbH and the German Bundeswehr have access to communication equipment for their non-military IT operations. By awarding the contract to Computacenter AG & Co. oHG, BWI secures a reliable supplier with the scale and capability to deliver large volumes of headsets and accessories.

The 100% price-based evaluation reflects the commoditised nature of headset procurement, where price is the primary differentiator among qualified suppliers. The contingent nature of the procurement, particularly regarding the Bundeswehr order and budget availability for the optional period, reflects the complexities of defence-related IT procurement.

For suppliers, this procurement highlights the importance of competitive pricing, manufacturer partnerships, public sector experience, and scale capability in winning German federal IT procurement contracts.

Frequently Asked Questions

Q: What is BWI GmbH?

Ans: A public undertaking and the central IT service provider for the German Bundeswehr, operating and modernising non-military information and communication technology.

Q: What is the value of the framework?

Ans: Estimated €28,784,834.04 (up to €43,177,252.39 maximum).

Q: Who is the winner?

Ans: Computacenter AG & Co. oHG, a large German IT services company based in Düsseldorf.

Q: What products are covered?

Ans: Headsets, accessories, and USB speakerphones.

Q: What were the evaluation criteria?

Ans: Price (100%).

Q: How long is the contract?

Ans: 12 months initial, with up to three 12-month extensions (maximum 48 months).

Q: How many tenders were received?

Ans: Eight tenders per lot.

Q: Is this contract funded by the EU?

Ans: No, the procurement is not financed with EU funds.

Q: What is the review body?

Ans: Vergabekammer des Bundes beim Bundeskartellamt.

Q: What are the two lots?

Ans: Lot 1 – Hardware for the client's own operation (Eigenbetrieb); Lot 2 – Hardware for the end customer (Zielbetrieb).

Q: Is the procurement contingent on anything?

Ans: Yes, Lot 2 is contingent on the Bundeswehr order and the economic viability of the offers. Budget funds for the optional period (from year two) are not yet secured.

Source: EU Official Journal, Contract Award Notice 626685-2026, OJ S 176/2026, published 11 September 2026.

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